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Support for Shared Assets

Some assets such as Printers, equipment in meeting rooms or common areas in your organization will be shared by all employees. However, when something goes wrong with these devices, requesters cannot attach these assets to a ticket as only the requesters' assets can be selected from the support portal. We are introducing an option to mark these common devices as "Shared". Doing so will make these devices selectable by all employees when they report an issue in Freshservice

With this feature, requesters can search for any asset in Freshservice and associate them while raising a ticket. For MSP, only the assets that belong to the same company as the requester can be searched and assigned to a ticket. (We have scrapped our plan to limit the searchable assets based on the company assigned to the portal based on feedback received from customers).

17 people like this idea

Hi Folks, 

This feature is now live for all customers. Admins can enable the option to allow requesters to "Search and associate any asset". This option can be found in Admin -> Form Fields (along with the "Allow requesters to associate assets" option). 

Some points to note on how the search will work on the requester portal.

  • Requesters can only search for assets by Asset Name or Asset Tag
  • Only exact name/tag search is supported
  • If you have MSP mode enabled, only the assets that belong to the same company as the requester can be searched and assigned to a ticket

Please do give the feature a spin and share your feedback. 

Hi Sid,

Thank you, this feature is very useful for us. However, having requester to search the exact name is a challenge if the asset name is complex. They would need to refer to another source/list to get the exact name. For example, we name the assets by city followed by other parameters, so ideally requesters will just search for the city name rather than typing the rest of the name. 

Will partial search be supported at some point? This would make the feature more complete.



1 person likes this

Hi Ashraf, 

Thanks for the Feedback. 

We decided to restrict the search keeping in mind that an auto-complete search can end up listing all the assets in Freshservice on the support portal. This can be overwhelming for requesters. Also, most customers label their assets with asset tags. These tags are used by requesters to identify the device that they want to tag in a ticket. 

But, I understand how a flexible search can help in your case. We'll consider adding partial search support once we get some more feedback.



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