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Difference between "Group" and "Departement" in tickets ?

Hi,

What is the difference between "Group" and "Department" in tickets ? 

I think that "Group" is to submit a case to agents and "department" is a indication about submitter origin.

Are-you agree ?

Is-this a best practice ?


Thanks


Best Answer

Hi There,


Hope you’re doing good and staying safe :) 


To answer your question in an overview, Yes we use the term "Group" when a ticket is assigned to a ‘Specific Group’. However, please note that the Group we refer to here is the Agent Group. Likewise, as you’ve also mentioned this right, "Department" is an indication about the submitter’ origin. The submitter here can be an actual end user (Requester) raising the ticket or can be an Agent submitting a ticket as the requester of the ticket.

To elaborate more in terms of Freshservice, a “Department” consists of AllUsers. Users here refer to both Requesters and Agents and they can be manually added to a specific department under Admin → Departments.

Whereas, Groups can be created either as an Agent Group or a Requester Group. The difference is the obvious: only an Agent can be part of an Agent Group and only a Requester can be part of a Requester Group. You can create an Agent Group or a Requester Group by navigating to Admin → Groups → New.

Requester Groups come into picture only for certain configurable areas in Freshservice. For better understanding on how things are configured differently in Freshservice, you can view the below table:


Workflow Automation

Information Captured in Tickets

Criterion onsetting up specific Service Items’
Visibility Restriction

Criterion on who can set up Employee Onboarding Forms

Criterion on setting up Announcements & Solution Folders Visibility

RFC (Estate & Forest Plan)

Department

Event : ✖
Condition : ✔
Action : ✔

Agent Group

Event : ✔
Condition : ✔
Action : ✔

Requester Group

Event : ✖
Condition : ✖
Action : ✔
(Only in Send Email to)

 

Feel free to revert for any further assistance :)

Warm Regards,

Pranav B

Answer

Hi There,


Hope you’re doing good and staying safe :) 


To answer your question in an overview, Yes we use the term "Group" when a ticket is assigned to a ‘Specific Group’. However, please note that the Group we refer to here is the Agent Group. Likewise, as you’ve also mentioned this right, "Department" is an indication about the submitter’ origin. The submitter here can be an actual end user (Requester) raising the ticket or can be an Agent submitting a ticket as the requester of the ticket.

To elaborate more in terms of Freshservice, a “Department” consists of AllUsers. Users here refer to both Requesters and Agents and they can be manually added to a specific department under Admin → Departments.

Whereas, Groups can be created either as an Agent Group or a Requester Group. The difference is the obvious: only an Agent can be part of an Agent Group and only a Requester can be part of a Requester Group. You can create an Agent Group or a Requester Group by navigating to Admin → Groups → New.

Requester Groups come into picture only for certain configurable areas in Freshservice. For better understanding on how things are configured differently in Freshservice, you can view the below table:


Workflow Automation

Information Captured in Tickets

Criterion onsetting up specific Service Items’
Visibility Restriction

Criterion on who can set up Employee Onboarding Forms

Criterion on setting up Announcements & Solution Folders Visibility

RFC (Estate & Forest Plan)

Department

Event : ✖
Condition : ✔
Action : ✔

Agent Group

Event : ✔
Condition : ✔
Action : ✔

Requester Group

Event : ✖
Condition : ✖
Action : ✔
(Only in Send Email to)

 

Feel free to revert for any further assistance :)

Warm Regards,

Pranav B


1 person likes this

Thank you Pranav !

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